Fortunately, I do not know anyone who sets out on their day intending to be not kind to anyone at all. It’s probably the same for you too. So why is it that in any ordinary day all sorts of unkind things happen?
Let’s look at our own behaviour at work. We could ask ourselves if in the rough and tumble of an average working day we find ourselves unintentionally being not kind. The thing is that individually each action may seem so small as to be insignificant. It can be the cumulative effect which is damaging.
Often it is because of habit, or insecurity, or pressure that we fall short in being kind. So, here is my list of six lazy ways it is easy to fall into being not kind. I call them ‘lazy’ because they are not necessarily intentional—in fact, usually they aren’t. They are largely due to not noticing what is going on with other people, or how your behaviour is affecting them.
1. Being pre-occupied can mean being not kind
When we are stressed, or really busy then it is all too easy to become turned in on ourselves. Our priorities take centre stage and our ability to see what is going on around us is reduced.
At work this can easily become a sense of self-importance. This can lead to the feeling that what you are doing is so vital that it takes precedence over everything else. It gives us permission to prioritise our own story and not pay so much attention to other peoples’.
It can creep up on you in quite a subtle way. From your point of view, you are simply trying to do a good job. There is no intention to let your kindness slip but that is what happens when you become too self-focused. You don’t give your full attention to the needs of people around you and you miss things.
2. Gossip can lead to unkindness
I would be willing to bet that you are not the workplace gossip at your job. They are usually pretty easy to spot and not so difficult to politely avoid. It’s much more difficult to manage your own reactions and emotions without unintentionally being not kind.
If you are in any kind of team-leader, management role everything you say has an enhanced significance for the rest of the team. When someone in your team is struggling then how you talk about them in the group is very important. You need to find a way to give them difficult feedback without damaging their confidence and their ability to learn. They will be listening to every word you say, and what others tell them you said with a sensitivity heightened by fear and anxiety.
Whatever your role is, there are always people at work who are less easy to get on with than others. It is these people that you need to take special care to talk to and talk about with great skill. Just one off the cuff comment made in irritation can cause tremendous harm.
3. Criticism
How does your workplace handle feedback and constructive criticism? It’s another example of something that, when it is done well, can help a colleague move through challenges. However, if it is done without kindness then it can be an enormous blow.
Most of us have probably experienced receiving both kinds of feedback ourselves. One of my most useful work experiences was when a colleague—not a boss, or manager—asked to talk to me and set out to inform me of all my faults as she saw them. It was a devastating experience but when I recovered, I realised I had an excellent list of what not to do if you want to give someone helpful feedback. I still draw on that list to this day.
The main thing that I realised was you need to give the kind of feedback that would be helpful to you, yourself. That is the only feedback that people can really hear and respond to.
4. Blame will make you not kind
According to research, blaming mistakes on other people is socially contagious. Observing someone blaming their mistakes on other people can lead to you doing the same thing to protect your image. Such a cycle does not help anyone.
In a workplace where blame is part of the norm, staff are less likely to succeed, and much less likely to be creative. Anyone who is in the habit of blaming others misses out as well. You don’t get the chance to learn from your mistakes if you don’t take responsibility for them.
It seems that optimistic people blame less, and pessimistic people more—with the prize going to narcissists.
For most of us the time to watch out for lazily blaming someone else for a mistake is when we are tired, worried, or over-worked. It’s not that we want someone else to get into trouble—it’s just that we don’t want to have to deal with it ourselves.
5. Bullying
It would seem that kindness and bullying are pretty far apart—how could someone interested in promoting kindness also engage in any kind of bullying activity?
Let’s take it down a notch—instead of bullying think of steamrollering, pressurising, over-persuading someone. When I think back to my years of managing an international non-profit, I am pretty sure that I used tactics like this. I was convinced that what I was doing was so important that people needed to get on board. Indeed, what I was doing was important, but I forgot to treat each person I dealt with as an individual, with their own strengths and weaknesses. I wanted everyone to go at my pace and it exhausted some people.
Does your enthusiasm and passion for your work ever translate as pressure for other people?
6. Not listening is not kind
Once again, we rarely simply ignore someone when they speak to us—especially at work—but we often listen in a distracted way. We’re busy, the speaker is taking too long to make their point, and so our attention wanders. The thing is that we feel it when someone is not giving us their full attention and it’s unsettling. Our ability to communicate is reduced.
When we don’t listen with full attention then we don’t hear all the levels that are being communicated and we don’t pick up on the accompanying body language, or emotional signs. That’s where the unkindness can come in. We miss stuff—someone’s concern, or even distress—and the person feels overlooked. Maybe it is simply information that we don’t completely process, which leads to mistakes further down the road.
It’s not only distraction which blocks our listening, it can be our opinions and prejudices as well. If we think differently to the speaker, we tend to listen through a critical web which filters out the points we just want to refute. It’s even worse if we don’t like the person who is talking to us because then we listen through a whole range of remembered slights and disagreements.
Wanting to fix what the person is telling you can also get in the way of listening deeply to what they are saying. We are so busy thinking of the response we want to make to put them right that we don’t listen fully to what we are being told.
Something to remember
None of us is perfect and there will be days at work where our kindness might be less than others but watching out for these six lazy ways we can be not kind can become a good reminder. For me, the underlying basic principle is to try and put myself in the shoes of the other person, or people. An easy way to do this is to ask how you yourself would feel if you were being treated in any of these six ways. Think how it feels to be the subject of gossip, or to receive withering criticism. No-one wants to be pressured to behave in a certain way and no-one enjoys being blamed—especially when the blame is unfair. We are all busy and trying our best and we all like to be listened to with kindness. Remembering this is a basic key to avoiding being not kind.
If you have found the ideas in this post interesting you might like to look at my new online course, How to Make Kindness Matter at Work. You can find out more here.
Take a moment to think about your workplace. Would you say it was a kind workplace? Is kind behaviour encouraged, or considered important?
All too often kindness is simply seen as a ‘soft skill’ and not considered to be necessary for navigating the complexities of work. This is a shame because focusing on kindness provides tremendous strength and flexibility to any workplace.
Stress at work
There are lots of quite worrying statistics about stress and its effects in the workplace. First off – stress is expensive. When people are stressed they are not functioning at their best and they tend to get sick.
The statistics bear this out. The Health & Safety Exec states that in 2017/18 15.4 million working days were lost in the UK as a result of stress. Across the pond, the American Psychological Association estimates that more than $500 billion is siphoned off from the U.S. economy because of workplace stress, and 550 million workdays are lost each year due to stress on the job.
The effect on staff
Moreover, engagement in work — which is associated with feeling valued, secure, supported, and respected — is generally negatively associated with a high-stress, cut-throat culture. It people do not feel valued and respected at work, then they tend to disengage and this has consequences.
In studies by the Queens School of Business and by the Gallup Organization, disengaged workers had 37% higher absenteeism, 49% more accidents, and 60% more errors and defects. Similarly, in the UK it is estimated that disengaged employees are costing the UK economy £340 billion every year in lost training and recruitment costs, sick days, productivity, creativity and innovation.
This also affects staff loyalty and the rate at which people leave to look for new jobs.
Consumer expectation
Increasingly consumers are more alert to companies’ ethical positions. With Statistics from recent consumer polls by Edelman, and Young & Rubicam, show that 87% of UK consumers expect companies to consider societal interests equal to business interests, while 71% of people make it a point to buy brands from companies whose values are similar to their own.
Looking at this sample of statistics, we can see that the environment of a workplace definitely has an effect on the people who work in it. If the atmosphere is not healthy, there are strong repercussions. So, maybe a kind workplace culture could turn out to be much more of an investment for employers that they thought.
What is so special about kindness?
From a Buddhist perspective, generating loving kindness is a way of wishing people happiness. It is an antidote to anger. If you think about it – it’s hard to be angry with someone and do something kind for them at the same time.
Kindness also makes us happier because we feel good when we are kind. In his research with volunteers, Allan Luks identified a Helper’s High that people experienced when they volunteered due to the release of dopamine in their brains.
It is also good for the heart because acts of kindness are associated with emotional warmth. This produces the hormone oxytocin which has an effect of causing blood vessels to dilate and so eases blood pressure.
We all like to be around kind people. Kindness reduces the emotional distance between people, and we feel bonded. So, kindness helps us to connect and improves relationships.
A great thing about kindness is that it is contagious. When we see people being kind to each other—we don’t even need to be directly involved—we feel good ourselves. Then we are more likely to go on to do something kind for someone else.
So, a kind workplace would be one in which employees were happier, geared to helping each other and healthier. It would also mean an improvement in relationships between staff but also with suppliers, customer and clients.
How would a kind workplace be?
Here are a few thoughts on some basic elements that would assist in ensuring that kindness is valued in a workplace. It’s by no means exhaustive.
• Staff would not need to assume a persona to succeed
It’s a strange fact of our lives but we spend more time with the people we work with than our friends and family. We see them most days—whatever is happening in our lives and however we feel. The thing is that all too often we feel that we need to wear a mask at work. A mask that says that we have ourselves together and are not affected by emotions.
Actually, it’s a pity if we feel this way. To begin with, it’s not true. Of course, we are affected by emotions and the things we need to cope with. By hiding this at work and pretending to be something else, we are cutting off a source of connection and even empathy.
Naturally we are at work to carry out a job and to do it to the best of our ability, but this does not mean that we have to behave like machines. We can be honest about how we are and how we are doing.
• People would be willing to lend a helping hand
With that kind of honesty in a workplace, it becomes much more possible to offer support to colleagues when they are struggling. If someone is having a hard time they don’t need to feel like a failure, or that they are letting anyone down. Knowing that it is alright to acknowledge struggle and to ask for help when it’s needed can be a tremendous source of relief. It opens the possibility to deepen relationships and to learn and grow together.
• Blame would not be a fallback response and mistakes could be forgiven
How easy it is to blame someone else for the inevitable mistakes that occur in any workplace. This tends to happen more in a work environment that is particularly competitive and aggressive.
Managers have a big role to play here. They need to create a culture where mistakes are understood as opportunities to learn, rather than failures to be punished. Staff could be encouraged to experiment and take reasonable risks. Managers could provide support to increase their confidence. Knowing that you will be blamed if something you are working on goes wrong increases stress and decreases improvisation.
• The meaningfulness of the work would be a priority
Generally speaking, we all look for meaning and purpose in our work. We want to know that we are using our time well and contributing to something bigger than ourselves. The very process of developing kindness in the workplace is itself connecting staff to a greater purpose.
Managers can enhance this by encouraging kindness and by sharing stories of how this connects to the company’s values.
• People wanting to inspire one another at work
A workplace based on kindness would function as an interdependent unit. There would be a holistic view of the workforce. In such an environment, individuals would realise that just as they need encouragement and inspiration, so do other people. So, it would be natural for people to want to inspire and encourage each other.
• People could treat each other with respect, gratitude and integrity
Learning to respect other people’s opinions is not always easy – especially if you disagree with them. A kind workplace would take respect as a foundation for difficult conversations and working through challenges. Allowing people to express themselves and to be heard is a mark of respect. Dialogue and exchange will go more smoothly in such circumstances.
Appreciating the efforts that people make and being grateful for their contribution is also fundamental to a kind workplace. It does not have to be a big thing. It can be simply being grateful for a friendly greeting, or the offer of a cup of coffee. Showing your appreciation makes the other person feel seen and respected.
This is the first of a series of posts on kindness in the workplace. I would love to hear your response and your ideas about how to bring this into action.
If you have found the ideas in this post interesting you might like to look at my new online course, How to Make Kindness Matter at Work. You can find out more here.
We hear a lot about increasing levels of stress in the workplace. It seems that now almost 20% of workers in Europe say they experience stress in their job. I recently witnessed an incident with a flight attendant and a difficult passenger. It struck me how keeping your cool can come at a high price. Looking for ways to ease a stressful situation could work well with less cost.
The incident that caused stress
It was on a return flight to Amsterdam from the UK that I overheard a fellow-passenger giving a flight attendant a really bad time. It was hard to catch the full story from where I was sitting but it involved the passenger asking for hot water in a plastic, see-through cup. Apparently cups of this sort are not safe to hold hot water and the only alternative was the purchase—for three euros—of a polystyrene cup. Not surprisingly the passenger found this rather excessive. What was more surprising was his response—he proceeded to cross-examine the flight attendant in increasingly aggressive tones, applying the kind of ruthless logic that would not have been out of place in a courtroom.
The reaction to the stress
The flight attendant did his utmost best. He remained polite, consistent and managed not to react to the escalating tone of complaint and anger that he was subjected to. He had a kind of party line that he could fall back on, ‘Sorry sir, this is company policy, I am not allowed to give you this cup…’ and so on. After some time, he managed to get away and push his trolley on to the next customer. As he came past me our eyes met and I murmured, ‘breathe’.He looked at my rather desperately but did not respond.
The passenger’s final attempt to get his own way was daring—he simply marched up to the refreshment trolley and started all over again. He returned to his seat carrying a bottle of cold water.
The cost of that reaction
I happened to be one of the last off the ‘plane and exchanged a few words with the male flight attendant. Remembering my attitude of sympathy—but not my advice to focus on his breath—he asked me what I thought of the sort of thing they had to put up with. During our short conversation my earlier hunch was confirmed—when dealing with a stressful situation he relied on his determination to stay professional, rather than adopting any strategy tomanage his stress. Instead of looking for ways to ease the stressful situation, he gritted his teeth in the face of trouble. He took up the burden as a way of demonstrating to himself how efficient he was at enduring one of the downsides of his job. It would probably have been how he was trained.
3 ways to ease a stressful situation
Here are a few things that the flight attendant could have tried:
1. Humour helps to bring ease to the stressful situation
When he saw that the passenger was not impressed by the company policy, the flight attendant could have used humour. There is something farcical about two grown men arguing about a cup of hot water. With a bit of skill, he could have tried to get the passenger to see things from his point of view and to laugh with him.
2. Putting himself in the passenger’s shoes would have brought ease to the stressful situation
I found myself having some sympathy with the passenger, although I did not care for his aggression. It is galling to be told that a seemingly simple request cannot be granted. No-one likes to be managed and the passenger could probably feel that that was what was happening to him.
Because the flight attendant was focusing on containing the situation, he did not appear to take the time to see it from the passenger’s point of view. Nor did he really take the time to address the needs of the passenger.
Both men adopted opposing sides of the situation, without trying to find common ground. One of the most direct ways to disarm a situation is to realise that all the participants are just trying to manage their day. They would like their day to go well but could be dealing with all kinds of hassles along the way. We all have this in common.
3. Working with his emotions to bring ease to the stressful situation
The flight attendant had his emotions firmly under control but that was part of the problem. He was obviously challenged by the passenger and yet maintained the same party line throughout. Being able to notice when your emotions are triggered and then working with what you noticeis a more sustainable way of being with emotions.
When we are in the grip of emotions it can be hard to remember that they will pass, that they are not solid and real. Mindfulnesshelps us to be able to identify an emotion, to acknowledge it and to gently let it go. It helps us to respect it but not to take it too seriously. When we start to identify with the emotion and use it to bolster our position then we are creating a possible trigger for stress.
The kind of stress I witnessed on this occasion was not major, but it was nasty. The man I spoke to looked very tired by the end of the flight and I doubt if it was his last of the day. The tension he was holding looked like it was heading towards a stiff drink and a good moan—not so bad in small doses but not a good long-term strategy for stress-management.
If you have found the ideas in this post interesting you might like to look at my new online course, How to Make Kindness Matter at Work. You can find out more here.
A while back I was having quite a bit of knee trouble and it was hard to get around. I fly a lot for my work and so I needed to rely on airport assistance for a couple of trips.
Basically, you get put into a wheelchair, or on to a buggy and are zipped through passport control and security at top speed with minimum inconvenience. Unless you feel being delivered like a package to your plane counts as an inconvenience.
Like most of us, I value my independence and was not too keen on having to ask for help. Added to that was the worry that this temporary situation might turn out to be longer lasting than I wanted. All in all, it was a vulnerable time.
Meeting the people whose job is as to provide me with assistance was an eye opener. I came to sort them into one of four groups.
The young people who don’t relate to what is going on with you.
These are generally young people on the first rung of the ladder who just wants to get the job done. They absolutely do not want to spend their time imagining what it must be like to spend any time at all in a wheel chair. It has nothing to do with them and the prospect seems too remote from their own experience.
With this group you just feel vaguely irrelevant.
The more experienced worker who has been assigned to airport assistance temporarily and is enjoying the novelty.
At one point, I spent the half an hour waiting for my gate to come up and my ‘carer’ had to wait with me. She spent the time telling me about the problems she was having with another member of staff making unwanted advances to her. There was an underlying subtle message that I was expected to give back something for the privilege of being driven around the airport. My assistance provider had a captive audience and wanted to make the most of it. I played my part and did my best to listen and give whatever advice I could.
At least I felt like a human being, even if one that was supposed to work for their care.
The expert carer with pride in their work.
Make no mistake, once you sit in the wheelchair you are a captive audience for whatever comes to you. One of my most unnerving encounters was with an airport assistance person who actually took immense pride in his work and tried his very best to give top quality support.
He explained that he preferred to do without the lifts and pulleys that can be used to get people on and off planes and resort to the strength of his own arms. This sounds good but it meant that as we transferred to the airport bus to take us from the ‘plane to the terminal, he tipped my wheelchair almost on its back to get me on to the bus—without using the lift.
At one point I felt quite worried. I could imagine him lifting me bodily into the car that my friend had waiting for me at the airport. In spite of his enthusiasm, or perhaps because of it, I felt like a project rather than a person.
The over-concerned
I have met people so solicitous of my feelings that I have felt concerned to reassure them that I am all right and do not expect to have to do this procedure more than a few times.
In some ways, this was the most difficult group to handle. They were so sorry for me and so anxious to get things right. I felt burdened by their concern.
What did I learn from my wheelchair experience?
Overall, the whole experience touched me very much in seeing how natural it is for us to wish to help others. Everyone who helped me as part of this service was kind and polite and many have done more than was asked of them. Happily, I did just need the help for a limited period of time, but it has changed the way I look at other people in similar situations. I hope I can see a bit more deeply.
The main thing that I learnt was that wanting to be a help is not enough. To really help, with no fuss, you need to have the extraordinary skill of being able to put yourself in another person’s shoes—or in this case, wheelchair. It is possible to tell instinctively if someone has cared for a friend or relative with mobility problems because they know how to do this. People with this experience know you have to drop you own ideas of how you think the job needs to be done. Instead you try to imagine what you would need if you were in that position. It’s not easy but those who can do it stand out a mile from the rest.
Mindfulness training
It’s a pity that the people who do this work do not receive some basic training on mindfulness and empathy skills. They give so much already it would be great for them to have support to know how to do it even more effectively.
I am a Brexit refugee. It’s been over twenty years since I left the UK to live in Amsterdam. Except for an interlude of five years working in France, I have been there ever since. It has been wonderful to have the freedom to live and work in Europe. This freedom is in direct contrast to the UK, where I have not been allowed to vote since my absence from the country passed the fifteen-year mark. It was not even possible to vote in the Referendum in 2016.
Dutch friends started off being completely puzzled as to why the UK wanted to inflict such harm on itself by leaving the EU. These days they are mostly in a state of shock at the continuous unravelling of anything they recognize as British competence. They feel my pain, but they are also glad it is not happening to them.
It’s almost impossible to explain the chaotic mess that the Brexit process has become. When I try come up against my own feelings of shame and embarrassment at the closed-minded perspective that brought us here. The thing is though, that one day this process will be over and then the UK will need to work diligently to heal the scars of this battle. I would love to see kindness put at the forefront of this work. It’s hard to see how we will move forward without it.
What would a kind approach to Brexit look like?
There is a growing body of research into the benefits of kindness. It turns out that they are considerable and wide reaching. Kindness benefits the person offering it, the person receiving it and all the people who witness it.
It affects us on a physiological level—kindness can improve heart function, lower blood pressure, slow aging and strengthen our immune systems. The author and scientist, David R. Hamiltonexplains that through the production of the hormone, oxytocin and the neurotransmitter, serotonin our levels of wellbeing are raised.
On an emotional level—anxiety, stress and depression can all be reduced through preforming genuine acts of kindness. In his ground-breaking book, The Healing Power of Doing Good, Allan Luks documented the good feeling that you get from helping others and which is now referred to as the Helpers’ High.
Imagine some of these benefits being injected into the Brexit debate right now.
Respect
To begin with the insults, posturing and inflammatory accusations would need to stop—completely. We would need to start listening to each other. If possible, to appreciate that each person is acting from what they genuinely believe would work best. If someone disagrees with me it does not make them a bad, or stupid person.
I saw a great example of this recently when my Dutch partner sent me a video clip of the author Michael Morpurgo and historian Robert Tombs have a civilised disagreement about Brexit on Channel 4. Morpurgo is for staying in the EU and Tombs is for coming out. During the brief extract from their discussion neither man insulted the other. They listened to each other’s arguments and neither thought less of the other because they had an opposing point of view. It was remarkably reassuring to see that this kind of exchange is still possible.
Open debate
When Ireland recently voted to overthrow the ban on abortion, much was said and written about the Citizens’ Assemblywhich was set up to give people a voice in such a big decision. Since then there has been talk about doing something similar for the Brexit debate. The former Labour PM, Gordon Brownhas put his weight behind this idea. His suggestion is to bring representative samples of leavers and remainers in regional groupings. The idea is that they could then take the time to go more deeply into all the issues that make up the Brexit puzzle.
The Citizens’ Assembly in Ireland was not perfect and has its own criticisms to answer. That’s perfectly understandable with big initiatives. Just because something is not perfect is no reason not to try not move forward with it. There is little cause to apply the word, ‘perfect’ to anything about the current debate raging in Parliament and across the country.
Empathy
Empathy is the ability to understand and share the feelings of another. It involves an understanding of what another person is feeling from within their own frame of reference. You could say it is a bit like walking in someone else’s shoes.
Edwin Rutschis the founder of Centre for Building a Culture of Empathy. He has run many Empathy circlesdesigned to facilitate dialogue on many different issues. One feature is an empathy cafe where people gather to discuss challenging issues. He has run several dealing with the polarisation of political views between the right and left in the US.
Actively using the skills of empathy to understand another person’s views, rather than to weaponize them would add enormously to any Brexit discussion.
Could a greater miracle take place than for us to look through each other’s eyes for an instant?
As I read this quote, I am aware that it can take courage to look through the eyes of someone whose views you find appalling. It’s natural to feel quite apprehensive about what you might see. My understanding is that Thoreau is talking about looking beneath and beyond the opinions of the other person. He is celebrating the insights into the heart of another person when we allow ourselves to look with judgment. On the occasions when all we see is aggression and self-interest, then can we let the limits of such an attitude touch us with compassion?
What can I do?
Recently I have realized that any change in the quality of the discussions around Brexit has to start with me. It’s a daily occurrence for me to shout at the TV when the news is on. There are MPs who I cannot bear to listen to and that goes for some of the media coverage too. My Facebook page is swamped by articles and cartoons charting the course of this debacle. There is a level where all the aggression, lies and procrastination has seeped into my own relationship to the whole thing.
If I want to change how Brexit is talked about, then I have to find a way to change how I am talking about it myself. I need to connect more actively with my own compassionate heart, rather than complain about the lack of compassion in others. It’s not enough to take comfort from the privacy of my hostility—thinking unkind thoughts undermines compassion as well as actions.
It’s so seductive to carried along by ideas of cooperation, inclusion, and common good but then to place people who see things differently outside your circle of respect. One strategy that I find it helpful to try and separate a person from their actions. When I can do this, I find we have much more in common than it appears. The right wingers pushing for an anti-European, nationalist agenda are wrong in my view, but if I remember that, just like me, they struggle with insecurities, anxieties, and fears then they become human again.
If we could read the secret history of our enemies, we should find in each man’s life sorrow and suffering enough to disarm all hostility.
It’s about remembering that we are all human beings—complicated, vulnerable and imperfect. When my own opinions and beliefs are in full flow, this can get overlooked completely. Then the person on the other side of the argument becomes the ‘other’ and no longer worthy of care and respect. When I dehumanize those I disagree with it becomes easier to at best dismiss them and at worst vilify them.
My Brexit grief
The truth is that I am in mourning as a result of the 2016 Referendum. I never expected the UK to vote to leave the EU and to this day I still hold out hope of a second referendum that will put a stop to the whole process. My grief is on so many levels—ranging from my concerns about my own personal status as a Brit living in Europe, to a deep sadness about what the UK seems to stand for these days. I am embarrassed, ashamed and deeply shocked. Although I have always been a bit of an anarchist there was always a sense that the UK was on the side of decency, good governance and some level of wanting to contribute to a better world. This feeling has been rocked to the core.
All this needs to find a place and to work itself through. It’s my belief that will happen much more effectively if I can curb the more extreme expressions of this grief and find a way to resolve it through kindness.
Do you work with someone who you dread having to interact with? Someone who stifles you, who never gives you any positive feedback and is always disapproving? Do you find yourself with a difficult work colleague? It’s tough, isn’t it?
Most of us have to deal with a difficult work colleague from time to time but we may find that solutions are not always easy to find. When this happened to me a while back, I was surprised at how much it got to me. It made me look into what was going on more deeply and try to come up some new ideas for how to handle it.
My recent story
I run my own small business and do a lot of work online. Sometimes this involves working on quite complex projects with international teams of people I have never met in person. Most of the time this goes really well but just recently it went badly wrong. A new volunteer joined a team I was working with and was given responsibility for the project. To begin with, I really enjoyed her focused, organized approach and felt hopeful about our progress. However, as the weeks passed, she began to assume a more top-down approach in our relationship and things started to unravel.
It began to really affect me. Her refusal to meet me half way, her positioning of herself as the expert, her willingness to have me to the same work over and over again until it reached some standard that I was not privy to—it became demoralising. Most worrying was a sense of rebellion that became steadily more persistent. There was a voice in my head that kept saying, Why bother? She’s not going to like it anyway! Worst of all—I started to dislike her, and it was very hard to summon any sort of kind feelings towards her.
Eventually, I decided that enough was enough and the only way forward was to talk face-to-face and try to sort things out. We arranged a SKYPE session.
When the talking it out session fails
Here came my second major surprise. For me to have a conversation like this means allowing myself to be vulnerable, to try to connect with the other person and to attempt to put myself in their shoes. I did all those things—from explaining quietly what I found difficult in the way we were working together to inviting her to tell me what she found difficult about working with me. We talked for almost an hour but there was no movement at all. None. A couple of days later she emailed me to say she was withdrawing from the project and would not be contacting me again. My attempt to reach out and to heal had met with total failure.
What do you then?
I spend my life talking and writing about kindness and peace of mind. It is an extraordinary feeling to put on the back foot when you are trying to use all your skills and experience. For a while my reactions took over but when I calmed down I tried to take a more balanced view and to see what learning there could be in a seemingly immovable situation.
Here are some of the strategies I used to work with what had happened.
Practice self-compassion
It would have been very easy to feel bad about the whole thing. A commentary started up in my mind telling me that I had created a real mess and all my years of meditation did not count for much. I began to feel guilty for not managing better. Fortunately, I have done a lot of work with my inner critic and it didn’t take too long to reign it in and get some perspective.
It seemed important to forgive myself for not being able to be perfect all the way through this story. I knew that I had tried hard, first of all to be patient, and then to have a meaningful communication with a view to healing the situation. I was only responsible for my part of the interaction—it was not possible to control the reaction of the other person in the story. She made her own choices.
It also occurred to me that situations like this must be happening over and over again in different workplaces all over the world. Meeting people we can’t always get along with is part of our human story, one of the challenges of life that we all face. To respond only by blaming oneself is to ignore the bigger picture and miss an opportunity to open up the experience to a deeper perspective. It was when I was facing the failure of my attempt to get things on a better footing with my colleague that I really started to think more deeply. Through reflecting came more insight.
Meditate
In meditation we learn to work with everything that comes up in our minds—happy thoughts, practical thoughts, horrible thoughts—we don’t differentiate as we let them rise, and then let them fall away. Over time, we train our minds to notice what comes up in the mind during meditation but not to dwell on it. Again, and again, we focus on the method of meditation and not the thoughts that can pull us away. In time, this helps us to become more resilientto what life brings and less pushed and pulled by our reactions and worries.
This is because meditation helps us to develop the ability to cut through the cycle of rumination which we so often occupy our minds with. Instead of going over and over the stories we have in our minds, we can learn to be more available in the present moment, without judgement. In this way, it became easier to drop my anxious feelings about how things had gone with my work colleague and to have a sense of acceptance that that was just how it was. I was very conscious at the sense of relief I experienced when I began to let go of the upset and justifications that had been buzzing around in my mind.
Renew your commitment to kindness
There were moments after my colleague left the project where it really felt as if she had set me up and jeopardised all my work. I certainly felt angry and attacked. The project we had been working on had to do with compassion and I found myself struggling to understand how two people who care about compassion could find themselves in such a situation.
Again, my meditation practice helped me to drop the judgemental thoughts I was having, and to realise that actually I did not really know what was going on for her. The only person I could do anything about was myself. I also realised that my anger was hurting myself most of all and it was not helping the situation.
There is a wonderful Buddhist meditation called Loving Kindness Meditation.which explores the power of generating kindness for oneself and then sharing that kindness with people close to you, then people you don’t know so well and eventually with people who have hurt you in some way. It is said that anger cannot ever heal anger, anger can only be healed by loving kindness.
It reminds me of two quotes from Nelson Mandela,
Resentment is like drinking poison and then hoping it will kill your enemies.
As I walked out the door toward the gate that would lead to my freedom, I knew if I didn’t leave my bitterness and hatred behind, I’d still be in prison.
It felt wonderful to let my anger fall away. Maybe I could not heal the situation as a whole, but I could heal my own reaction. It can still bubble up sometimes when I am working through the results of her withdrawal, but it does not stay.
So where does this leave me now?
The most important learning to come out of this situation for me was that we need to adjust our goals to what is happening, rather than suffering disappointment and resentment about things we cannot change. There is no point in branding an interaction as a failure and then feeling bad about it. It works much better to keep digging until the learning becomes clearer.
It was also a good experience of accepting what cannot be changed. My habit is always to keep on at something hoping it will crack but that can actually make things worse. Turing my attention away from analyzing my difficult colleague to looking into my own behavior and understanding worked a lot better.
Re-affirming my commitment to kindness, even when the going is tough, was empowering. It felt like re-enforcing the importance of kindness as something worth trying to develop, even when you are not getting the response you hoped for.
What about you? I would love to hear from you about your experiences of working with difficult work colleagues and the strategies you tried.
If you have found the ideas in this post interesting you might like to look at my new online course, How to Make Kindness Matter at Work. You can find out more here.
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